We recognize the importance of personal information and believe that protecting personal information is a social responsibility. We shall comply with laws and internal regulations relating to personal information, and properly conduct the acquisition, use, and management of personal information handled by us.
We shall thoroughly enforce the following with regards to the management of personal information it acquires.
1) Maintaining Accurate Information
We shall make every effort to ensure that the personal information acquired is constantly accurate and up-to-date.
2) Safety Control Measures
Regarding the management of personal information, we shall provide strict information handling procedures (hereafter “Personal Information Management Regulations”) and consistently handle such information based on these procedures.
3) Employee Supervision
We shall also strictly follow the Personal Information Management Regulations in handling personal information of employees.
4) Contractor Supervision
In the event that personal information is entrusted to external agencies, it shall be managed appropriately and entrusted only to those agencies that satisfy the necessary requirements under the Personal Information Management Regulations.
5) Retention Period and Disposal
Regarding acquired personal information, we shall set the retention period and dispose of the information at the end of the retention period. In addition, even during the retention period, any personal information that is deemed unnecessary shall be promptly disposed of.
We shall clearly express a “Purpose of Use” when acquiring
personal information. In addition, we will not acquire
personal information in an appropriate manner which may lead
to illegal or inappropriate activities.
The use of personal information shall be limited to the scope of the “Purpose of Use” specified at the time of acquisition, and in cases in which it is necessary to change the “Purpose of Use”, a statement shall be clearly made to that effect.
We shall not provide acquired personal information to a third party without obtaining the consent of the person in advance except in the following cases:
1) required by laws and regulations;
2) in which there is a need to protect a human life, body or fortune, and when it is difficult to obtain a principal's consent;
3) in which there is a special need to enhance public hygiene or promote fostering health of children, and when it is difficult to obtain a principal's consent; and
4) in which there is a need to cooperate in regard to a central government organization or a local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and when there is a possibility that obtaining a principal's consent would interfere with the performance of the said affairs.
In addition, we may entrust the management of personal information to external agencies to achieve the Purpose of Use as necessary.
When there is a request for the disclosure, correction, suspension of use and other matters relating to the personal information or for the disclosure of Safety Control Measures, we shall handle it according to the methods prescribed by us. Guidance shall be provided regarding specific methods on an individually determined basis.
and similar technology to collect certain information, such as
anonymized product usage data, and error data.
In collecting such data, the following tools and services will be mainly used. we will ascertain and monitor that such tools and services meet an appropriate security level through contracts.
Provider: Google, Inc.
Information collected: usage analytics
Purpose: To collect usage analytics data of our web-based application products
Provider: Functional Software, Inc.
Information collected: error log
Purpose: To collect error data of our web-based application products
Provider: Google, Inc.
Information collected: usage analytics, and error log
Purpose: To collect usage analytics and error data of our mobile application products
4-3 Yotsuya, Shinjuku-ku, Tokyo 160-0004 Yotsuya Tosei
Representative Director, CEO Junichi Sakamoto
April 1, 2022