Policies for the Protection of Personal Information
Aptpod Inc. (hereinafter the “Company”) recognizes the importance of personal information and believes that protecting personal information is a social responsibility. The Company shall comply with laws and internal regulations relating to personal information, and properly conducts the acquisition, use, and management of personal information handled by the Company.
2.Management of Personal Information
The Company shall thoroughly enforce the following with regards to the management of personal information it acquires.
1) Maintaining Accurate Information
The Company shall make every effort to ensure that the personal information acquired is constantly accurate and up-to-date.
2) Safety Control Measures
Regarding the management of personal information, the Company shall provide strict handling procedures (hereafter “Personal Information Handling Procedure”) and consistently handle such information based on these procedures.
3) Employee Supervision
The Company shall also strictly observe the Personal Information Handling Procedure with regards to the handling of personal information by employees.
4) Contractor Supervision
In the event that personal information is entrusted to external agencies, it shall be managed appropriately and entrusted only to those agencies that have satisfied the necessary requirements under the Personal Information Handling Procedure.
5) Retention Period and Disposal
Regarding acquired personal information, the Company shall set the retention period and dispose of the information at the end of the retention period. In addition, even during the retention period, any personal information that is deemed unnecessary shall be promptly disposed of.
Enacted July 30th, 2018
1.Purpose for the Use and Acquisition of Personal Information
Aptpod Inc. (hereinafter the “Company”) shall clearly express a “Purpose of Use’” when acquiring personal information.
The use of personal information shall be limited to the scope of the “Purpose of Use” specified at the time of acquisition, and in cases in which it is necessary to change the “Purpose of Use,” a statement shall be clearly made to that effect.
2.Provision to Third Parties
The Company shall not provide acquired personal information to a third party without obtaining the consent of the person in advance except in the following cases:
1) based on laws and regulations;
2) in which there is a need to protect a human life, body or fortune, and when it is difficult to obtain a principal's consent;
3) in which there is a special need to enhance public hygiene or promote fostering healthy children, and when it is difficult to obtain a principal's consent; and
4) in which there is a need to cooperate in regard to a central government organization or a local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and when there is a possibility that obtaining a principal's consent would interfere with the performance of the said affairs.
In addition, the Company may entrust the management of personal information to external agencies within the range necessary for achieving the Purpose of Use.
3.Disclosure, Correction, Suspension of Use and other matters relating to Personal Information
When there is a request for the disclosure, correction, suspension of use and other matters relating to the personal information, the Company shall handle it according to the methods prescribed by the Company. Guidance shall be provided regarding specific methods on an individually determined basis.
Enacted July 30th, 2018